PRIVACY NOTICE FOR ACCESS2EMPLOYMENT
Information held about you
As part of the arrangements for this programme, evidence of eligibility and information must be collected. This will include employment status and other evidence required for the particular programme you are enrolling on. We also need to keep information on your progress through the programme.
West Lothian Council will collect personal information about you. Some or all of the following information will be held by West Lothian Council.
• Name, address, telephone number, email address and date of birth
• National insurance number
• Current unemployment details
Who is processing my data?
All personal information is held and processed by West Lothian Council in accordance with data protection law.
How will we use information we hold about you?
Your data will be used to support your progression towards employment, education, training or other positive outcomes and as such will be used for the following purposes.
• To avoid the unnecessary need for you to complete another registration form each time you receive assistance from a different training or employment organisation.
• To allow organisations detailed below to monitor the successes and performance of services offered and to undertake evaluations.
• To contact you for feedback regarding the quality of services provided to you.
• To monitor compliance with equal opportunities legislation.
• To enable organisations involved with Community Planning Partnership to identify the most appropriate support for you.
Who we will share your information with?
Your information will be shared with the following organisations:

• Representatives of other organisations who are members of the Community Planning Partnership (West Lothian College, Oatridge College, Careers Scotland, Intowork)
• Representatives of other council employability services, education and training organisations including Jobcentre Plus, Community Health Partnerships
• Funders, administrators and auditors of public funds including European Structural Funds e.g. the East of Scotland European Partnership (ESEP) and The Scottish Government.
How long do we keep your records?
We will endeavour to keep your information accurate and up-to-date, and to update or remove the data upon request by you. The council will only keep your information for a maximum of seven years unless there is a requirement to keep your information longer. After this time personal information will be securely destroyed.

You have a number of rights under data protection law, including the right to request your information and to request that the information be amended or, in some circumstances, erased.
To request your records, you will need to put your request in writing and provide proof of identification to Clare Stewart, Employability, West Lothian Council, West Lothian Civic Centre, Howden South Road, Livingston, West Lothian, EH54 6FF Email – Clare.Stewart@westlothian.gov.uk

It is important that we hold accurate and up to date information about you in order to provide evidence of eligibility for the particular programme you are enrolling on. We also need to keep information on your progress through the programme. If any of your details have changed, or change in the future, please ensure that you tell us as soon as possible so that we can update your records.

If you have any questions or concerns about how your information is used, please contact Clare Stewart, Employability, West Lothian Council, West Lothian Civic Centre, Howden South Road, Livingston, West Lothian, EH54 6FF, email: Clare.Stewart@westlothian.gov.uk

You can also contact the Data Protection Officer, West Lothian Council, West Lothian Civic Centre, Howden South Road, Livingston, West Lothian, EH54 6FF, email: dpo@westlothian.gov.uk

More information about data protection and how it applies to you, including how to complain about how your information is being used, is available from the Information Commissioner's Office - https://ico.org.uk


I consent to West Lothian Council processing my personal data for the purposes of the Community Planning Partnership as detailed above, and further consent to my personal data being disclosed to the organisations listed above.

General Data Protection Regulation

You have a number of rights under data protection law, including the right to request your information and to request that the information be amended or, in some circumstances, erased.

All personal information is held and processed by West Lothian Council in accordance with the Data Protection Act 2018. For information on the role of Data Controller, Data Protection Officer and contact details for the council, please refer to the ‘Data Protection and Privacy’ page of the council’s website:
https://intranet.westlothian.gov.uk/article/36236/General-Data-Protection-Regulation-GDPR *